This tutor invoice generator opens with lesson line items ready to edit. Add the student, the lesson dates and your rate, then download a PDF.
This tutoring invoice maker opens with the lines most tutors bill for, so you edit rather than start from nothing.
Most tutors use one of three ways to bill. Pick the one that matches how the family books lessons:
| How you bill | When it suits |
|---|---|
| Per lesson | One-off sessions, exam cramming or students who book irregularly |
| Monthly | A regular weekly slot, billed at the start or end of each month |
| As a package | A block of lessons paid upfront, often at a lower rate per lesson |
Whichever you choose, keep it the same for each student. A private tutor invoice that arrives on the same day each month, with the same layout, gets paid faster than a surprise.
For a package, bill it once as a single line with the number of lessons in the description. On later invoices, add a note of how many lessons are left, so the family can see what they have used without asking.
An invoice for tutoring services should let the parent check every lesson at a glance. This tool has a place for each of these:
Listing the date of every lesson avoids most disputes. If a parent remembers three lessons and the invoice shows four, the dates make it quick to check and settle.
Teaching two children in the same family? Send the parent one invoice and start each lesson line with the child's name, so the invoice still shows who had which lesson.
Yes. You can use it as often as you like with no sign-up, and the PDF has no watermark.
Yes. This page is a ready-made one with the lesson lines filled in: complete it online and download a PDF. It is not a Word or Excel file.
In your browser, on your own device. The student's and parent's details are never sent to our servers.
Monthly is easier when you teach the same student every week. Per lesson suits one-off or irregular sessions.
Add it as its own line with the date and your cancellation fee. Make sure your cancellation rule was agreed beforehand.
That depends on your country and whether you are registered for VAT, GST or sales tax. If you are not registered, you normally do not add tax. Check your local rule.
The person paying, usually the parent, with the student's name on the invoice as a reference.