This deposit invoice generator bills a client for part of the price before work starts and shows the balance left to pay. Download a PDF.
The form above works out the deposit for you. You only need the full price and the share you want upfront.
A deposit invoice asks for part of the price before the work starts. It is also called an advance payment invoice or an upfront payment invoice.
It protects you when you must buy materials or turn other work away, and it shows the client is committed. A common example is an invoice for a 50% deposit, with the other half due on completion.
Agree the deposit before you send the invoice. Put the amount or percentage on your quote, so the deposit invoice holds no surprises and the client can pay it straight away.
When the job is done, the final invoice lists the full price, then subtracts the deposit already paid. For example:
Quote the deposit invoice number on the final invoice so the client can match the two payments. On a long job you may send more than one deposit or stage invoice. List each payment received on the final invoice, so the amount still due is easy to check.
| Deposit invoice | Final invoice | |
|---|---|---|
| When | Before the work starts | When the work is finished |
| What amount it asks for | Part of the price, as a percentage or a fixed amount | The full price, less any deposit already paid |
| What it shows | The project total, the deposit due now and the balance remaining | Every line of work, the deposit received and the amount still owed |
Use the same client details and descriptions on both, and give each its own invoice number. That keeps your records tidy and makes the final invoice quick to prepare.
Yes. There is nothing to pay, no sign-up, and no watermark on the PDF you download.
Yes. The form on this page is ready to fill in: complete it online and save it as a PDF. It does not give you a Word or Excel file.
It stays in your own browser on your device. Nothing you type is sent to or stored on our servers.
There is no fixed rule. Many service businesses ask for between a quarter and a half of the price upfront, and more when they must buy materials first.
That depends on your agreement with the client and on local consumer law. State your refund terms on the quote or the deposit invoice.
Often yes. In many VAT and GST systems a deposit that is part payment is taxed when you receive it. The rules differ by country, so check with your tax authority or accountant.
Yes. Once the deposit is paid, send a receipt so the client has proof. You can make one with the receipt generator.