This goods received note generator records what a supplier actually delivered, checked against your purchase order. Download a PDF, no sign-up.
This GRN generator works like a GRN form you fill in while you check the delivery, on a phone in the receiving area or on a computer afterwards.
A goods received note is the buyer's own record of what arrived. It is written by the person who receives and checks the delivery, not by the supplier. It shows what was counted, what was turned away, and the condition of the goods on the day.
You may also see it called a goods receipt note or a receiving report. It is the same document.
A useful goods received note format follows your purchase order line by line. Here is what you can record:
There are no prices on a GRN. Prices belong on the purchase order and the invoice.
Before you pay a supplier, compare three documents. The purchase order says what you ordered. The GRN says what arrived. The supplier's invoice says what you are being billed. Pay the invoice when all three agree.
If they do not agree, the GRN shows where the gap is, so you only pay for what you received. Raise each order with the purchase order generator so you have a numbered PO to match against.
The two documents describe the same delivery from opposite sides:
| Goods received note | Delivery note | |
|---|---|---|
| Who writes it | The buyer | The supplier |
| When | After the delivery is counted and checked | Before the goods leave, and it travels with them |
| What it shows | What really arrived, what was rejected, and its condition | What the supplier says it sent |
If you are the supplier, make the paperwork that goes with the goods with the delivery note generator.
Yes. It costs nothing, needs no account, and puts no watermark on your PDF.
Yes. The form on this page is a ready-made one: fill it in online and download it as a PDF. It does not produce a Word or Excel file.
On your device, in your browser. None of it is sent to us or kept on our servers.
The buyer. Usually the person in the stores or receiving area who counts and checks the delivery.
The supplier writes the delivery note and sends it with the goods. The buyer writes the GRN after checking what really arrived.
No. A GRN does not ask for payment. It confirms what was received, and the supplier's invoice is checked against it.
Record the quantity received and the quantity rejected, add a note on the condition, and tell the supplier. You can then use the debit note generator to claim a credit.
Usually not. It records quantities and condition. Prices are on the purchase order and the invoice.