This request for quotation generator helps you ask several suppliers for prices on the same list of items. Download an RFQ as a PDF, no sign-up.
This RFQ generator works like an RFQ form you fill in on screen. Nothing is priced: you list what you need, and the suppliers add their prices when they reply.
A request for quotation is a document a buyer sends to suppliers to ask for prices on a clear list of goods or services. Because every supplier gets the same list, the prices that come back are easy to compare. Some people call it a request for quote.
It works best when you already know exactly what you want, down to the quantity and the unit.
This tool gives you these fields:
Send the same RFQ to at least three suppliers, with the same deadline. When the replies come back, compare the price, the delivery time and the terms side by side, not just the total.
Then send a purchase order to the supplier you choose. The purchase order generator takes the same items and adds the agreed prices. When the goods arrive, check them with the goods received note generator.
The names are close, but each document does a different job:
| RFQ | Quotation | RFP | |
|---|---|---|---|
| Who sends it | The buyer | The supplier | The buyer |
| What it asks for or offers | Asks for prices on a list you have already specified | Offers a price for the goods or work | Asks suppliers how they would meet a need, and what it would cost |
| When it is used | You know exactly what you want | In reply to an RFQ or an enquiry | You know the need but not the best solution |
Yes. There is nothing to pay and nothing to sign up for, and the PDF has no watermark.
Yes. The form on this page is a ready-made one that you complete online and save as a PDF. You will not get a Word or Excel file.
In your own browser on this device. We never receive it, so nothing is stored on our servers.
The buyer sends the RFQ to ask for prices. The supplier replies with a quotation.
An RFQ asks for a price on something you have already specified. An RFP (request for proposal) asks suppliers to propose how they would meet a need, as well as what it would cost.
Three is a common minimum, so you have real prices to compare. Send every supplier the same list and the same deadline.
No. It only asks for prices. You commit when you send a purchase order or sign a contract.