This payment voucher generator records a payment your business makes, with who approved it and who received it. Download a PDF in minutes.
Fill in the form above and the amount in words is written out for you from the total. It works on a phone or a computer.
A payment voucher is an internal record a business keeps to approve and document a payment it makes. It shows who was paid, how much, why, and who signed it off, so every payment that leaves the business has a paper trail.
It stays in your own files. You do not send it to the person you paid.
A standard payment voucher format covers who was paid, how much, why, and who approved it. Each of these has its own field:
Both record a payment, but from opposite sides:
| Payment voucher | Receipt | |
|---|---|---|
| Who fills it in | The business making the payment | The person or business that was paid |
| Who keeps it | The business that paid, in its own records | The payer, as proof of payment |
| What it shows | Why the payment was made, who approved it and who received it | That the money was received |
If you received money and need to confirm it, use the receipt generator. To tell a supplier which invoices a payment covers, use the remittance advice generator.
Yes. It is free with no sign-up, and the PDF has no watermark or branding from us.
Yes. The form on this page is a ready-made one: fill it in online and download it as a PDF. It does not give you a Word or Excel file.
In your browser, on your own device. We do not collect it or save it on our servers.
The business making the payment fills in and keeps the voucher. The person who is paid gives the receipt.
Usually three people: the person who prepared it, the person who approved the payment, and the person who received the money.
A payment voucher for a small cash expense paid from the office cash float, such as a taxi fare or stationery.
It shows the payment was approved and recorded. The signed "received by" line, a receipt or the bank record shows the money was actually received.