Add your logo, line items, bank details, and due date. Totals and sales tax are calculated for you, then download your PDF
This is a free invoice maker you can use right now, without an account. Type your business details and your client's details into the invoice, add what you are charging for, and download a finished invoice as a PDF. The invoice builds itself as you type, the totals and tax are worked out for you, and the file is ready to email, print, or send on WhatsApp. If you searched for an invoice generator, an invoice creator, an invoice maker, or a way to create an invoice online for free, this is the tool.
Many free invoice makers ask you to create an account before you can download anything, or stamp their own logo across your invoice. This one does neither. There is no sign up, no login, no email confirmation, and no watermark on the PDF. You open the page, fill in the invoice, and download it. Your client sees your business name and your branding, not ours.
If you searched for a free invoice template, an editable invoice template, a blank invoice template, or an invoice template download, you can skip the file. Each of the 13 designs here works as a ready-made invoice template: pick a design, tap any part of the invoice to edit it, and download the finished invoice as a PDF. There is nothing to download first, nothing to unzip, and no formulas to break.
A freelance invoice generator has to be quick, because you are usually invoicing between other jobs. Add yourself as the sender, add the client, list the work as one or several line items, and download. There is no need to register a company first: a sole trader, a self-employed person, or an individual freelancer can put their own name in the company field and invoice as themselves. UK sole traders who are not VAT registered can use the sole trader invoice generator, which leaves the VAT line off. For what each section should say, read how to write an invoice for freelance work.
Use one line item per deliverable, such as "Homepage design, 1 x 1,200" or "Blog articles, 8 x 150". If you bill by the hour, put the hours in the quantity and your rate in the unit price. Not sure what rate to charge? Work it out first with the freelance hourly rate calculator, then bring the number back here.
Consultants tend to invoice for a block of time or a fixed engagement. Enter the engagement name in the product or service detail, then list sessions, workshops, or retainers as line items. Add your banking details and a due date so the client knows exactly when and how to pay.
Split the shoot, the editing, the licence, and any travel into separate line items so the client can see what makes up the total. Choose the Elegant or Minimal template if you want the invoice to look as polished as the work.
For lessons or sessions, set the quantity to the number of sessions and the unit price to the price per session. A monthly invoice for a term of lessons takes about a minute, and the PDF is easy to send to a parent or client on WhatsApp. Tutors can start from the tutor invoice generator, which has lesson lines and a student name ready to fill in.
Contractors need an invoice that separates labour from materials and gets paid quickly. List labour and materials on different lines, add the tax that applies, and put your bank details on the invoice so the customer can pay by transfer straight away. The invoice generator works the same way on a phone in the van as on a desktop in the office.
Use lines such as "Call-out and diagnosis", "Labour, 3 hours", and "Parts and materials". Add your trade registration or licence number in the registration field so it prints on every invoice.
For a larger job, invoice in stages: a deposit invoice before you start, a progress invoice when a milestone is done, and a final invoice on completion. Give each one its own invoice number and describe the stage in the line item.
Recurring clients are easiest to handle with a saved invoice. Your company and banking details are remembered in your browser, so a weekly or monthly invoice for the same client only needs the date, the invoice number, and the amount. To price a new cleaning contract before the first invoice, start with the cleaning quotation generator, which lists the common services for you.
Put parts on one line each, labour on another, and any shop supplies on a third. Customers pay faster when they can see what each part cost and what the labour was.
Use the product or service detail for the route or job reference, then list the trip, extra hours, and any packing materials as line items. Pair the invoice with a delivery note when goods change hands.
A small business invoice generator needs to look credible and stay consistent. Add your logo, your registration number, and your banking details once, and every invoice you make carries them. Use the same template each time so clients recognise your invoices, and use a sequential invoice number so your accountant can see at a glance which invoices are missing.
Upload your logo, crop it to fit, and pick the template that suits your business. Every template is fully editable, so the layout changes but your details stay the same. You can switch templates as often as you like before you download, and the invoice updates straight away.
| Template | Look and feel |
|---|---|
| Classic | Structured layout with a green accent and clear sections |
| Modern | Bold dark header with a contemporary two-column layout |
| Minimal | Understated black-and-white design with generous whitespace |
| Corporate | Formal navy letterhead style with bordered tables |
| Elegant | Serif typography with a refined gold accent |
| Creative | Bold violet blocks for a distinctive, expressive look |
| Compact | Dense, efficient layout for documents with many line items |
| Sidebar | Dark teal sidebar holding company details and totals |
| Dark Mode | Inverted dark page with a bright lime-green accent |
| Tech | Teal accent with rounded, startup-style blocks |
| Rose | Soft pink tones, ideal for beauty and lifestyle brands |
| Slate | Flat blue-gray SaaS billing style with minimal chrome |
| Ledger | Traditional ruled accounting ledger with a double-underlined total |
If you are not registered for VAT or GST, leave the tax rate at zero and the invoice shows only the subtotal and total. If you charge sales tax, type the tax name and your rate, and the tax is worked out on the total and shown on its own line. Not sure whether your price already includes tax? Use the VAT and sales tax calculator to add tax to a price or take it out of a total.
If your business is registered for VAT or GST, for example in South Africa, the UK, Australia, New Zealand, or the UAE, your customers need a tax invoice, not a plain invoice. Use the tax invoice generator. It prints "Tax Invoice" as the heading, has fields for your VAT number and your customer's VAT number, and starts with VAT at 15%.
US businesses do not charge a national VAT, so most invoices carry either no tax or the sales tax that applies in their state. Set the tax name to Sales Tax and enter your local rate, or leave it at zero for services that are not taxed. Clients may ask for a completed W-9 before they pay a contractor, which is separate from the invoice itself.
Enter GST or HST as the tax name and the rate that applies in your province, and add your business number to the registration field. Choose the dollar symbol, or use the currency picker if you invoice in a different currency.
Open the currency picker and choose from more than 150 currency symbols, or search for yours. The generator tries to detect your currency the first time you visit, and you can change it at any time. Invoicing an international client is simply a case of picking their currency, or yours, and saying which one in the notes.
A separate banking section lets you put your account name, bank, account number, branch or sort code, and any payment reference on the invoice. Customers can pay by transfer without having to ask you for details. Turn the due date on and pick a date, or leave it off for jobs that are paid on the spot.
| Payment terms | What it means | Set the due date to |
|---|---|---|
| Due on receipt | Payment expected as soon as the invoice is sent | The invoice date |
| Net 7 | Payment due 7 days after the invoice date | Invoice date plus 7 days |
| Net 14 | Payment due 14 days after the invoice date | Invoice date plus 14 days |
| Net 30 | Payment due 30 days after the invoice date | Invoice date plus 30 days |
| Net 60 | Payment due 60 days after the invoice date | Invoice date plus 60 days |
For advice on which terms suit which clients, read our guide to invoice payment terms. To work out the exact date for any terms, use the invoice due date calculator.
You can create an invoice on your phone with the same tool you would use on a computer. The page adjusts to a small screen, the fields open one section at a time, and the finished invoice downloads as a PDF you can attach to an email or share straight from the phone. On devices that support it, a share button lets you send the invoice to WhatsApp or email in one step. You can also add the site to your home screen so it opens like an app, with no app store download.
The invoice downloads as a PDF, which is the format clients and accountants expect. Attach it to an email, send it on WhatsApp, or print it and hand it over. Because it is a PDF, the layout stays exactly as you designed it on every device.
A sample invoice helps you check that you have everything before you send yours. This example is for a small design job, with the fields you fill in and the totals the generator works out for you.
| Invoice field | Example |
|---|---|
| Invoice number | INV-014 |
| Invoice date and due date | 1 March, due 15 March (net 14) |
| From | Studio North, with your logo, address, and email |
| Bill to | Brightside Cafe, with the client's address and email |
| Line item 1 | Logo design, 1 x 800.00 = 800.00 |
| Line item 2 | Menu design, 2 x 150.00 = 300.00 |
| Subtotal | 1,100.00 |
| Total due | 1,100.00 |
| Payment details | Bank name, account name, account number, branch code, and INV-014 as the reference |
Keep the covering message short. A subject line such as "Invoice INV-014 from Studio North" and a body along the lines of: "Hi Sam, thanks for the work on the cafe branding. Attached is invoice INV-014 for 1,100.00, due on 15 March. Payment details are on the invoice, and please quote INV-014 as the reference. Let me know if you have any questions."
If you searched for an invoice app, a free app for invoices, a free billing app, an invoice app for iPhone, or invoicing software for a small business, you can start without installing anything. This is a web app that runs in the browser on your phone or computer. Add it to your home screen and it opens like an app on iPhone and Android.
What it does not do: it does not connect to your bank, take card payments, track who has paid, or send automatic reminders. If you need bookkeeping, inventory, or recurring billing across many clients, you will want accounting software. If you need to create a professional invoice quickly and send it, this covers it.
A proforma invoice confirms the items and prices before a sale is final, so it is not a demand for payment and should not use a number from your invoice sequence. To make one headed "Proforma Invoice", with its own number series and a valid-until date, use the proforma invoice generator.
For a transport invoice, list each trip, load, or route as a line item, with the distance, weight, or hours in the description and the rate as the unit price. Add fuel surcharges and waiting time as separate lines. A search for a shipping invoice generator often means a customs commercial invoice, which has its own required fields for cross-border shipments. Use this tool for domestic transport and freight billing, and check the requirements of your customs authority or freight forwarder before using an invoice for an export.
Line items can be the performance fee, extra hours, equipment hire, and travel. Put the event date and venue in the product or service detail, add a line for any deposit already paid as a negative amount so the balance due is clear, and set a due date before the event.
A bill for food and drink is an invoice with short line items: item, quantity, and price. List each item, add tax if it applies, and put the table or order reference in the product or service detail. The Compact template keeps a long bill on one page.
For a school, nursery, or tutor, list each fee as a line item, such as tuition, registration, transport, and materials, with the term in the description. Address it to the parent or guardian as the client, then send a school fees receipt once the fees are paid.
New invoices start at INV-001 and count up, and you can type over the number whenever you need a different format, such as INV-2026-014 or a client code. Keep the sequence unbroken so nothing goes missing. Our guide to an invoice numbering system shows formats that work. To plan a whole run of numbers at once, use the invoice number generator.
A quote, an invoice, and a receipt each do a different job. Read the difference between a receipt and an invoice if you are not sure which one your client needs, or how to correct an invoice mistake if one went out wrong.
Yes. Our Biz Tools invoice generator is free and needs no account, no login, and no email address. Open the page, fill in your invoice, and download the PDF.
Yes. Fill in your details, your client's details, and your line items, then download the finished invoice as a PDF. There is no charge and no limit on how many invoices you create.
No. The PDF contains only the details you enter, so your client sees your business, not ours.
Yes. The invoice generator works in the browser on iPhone and Android. Add your details, download the PDF, and share it by email or WhatsApp straight from your phone.
Yes. Upload your logo in the company section, crop it to fit, and it appears on the invoice in whichever template you choose.
Yes. Put your own name in the company field and invoice as a sole trader, freelancer, or individual. A registration number is optional.
Use the tax invoice generator. It prints "Tax Invoice" as the heading and has fields for your VAT number and your customer's VAT number. This invoice generator is for invoices without VAT, or with sales tax.
Yes. Type the tax name, such as Sales Tax, and your rate. The tax is worked out on the total and shown on its own line.
Yes. Leave the tax rate at zero and the invoice shows only the subtotal and total.
Yes. The currency picker has more than 150 currency symbols, so you can invoice in rand, naira, pounds, euros, rupees, dirhams, dollars, and many more.
Yes. The banking section prints your account details on the invoice so customers know where to send payment.
Yes. Turn the due date on and choose a date, for example 7, 14, or 30 days after the invoice date. You can leave it off for jobs paid immediately.
Yes. Add your own name as the sender, add the client and the work as line items, and download the PDF to email.
List labour and materials on separate lines, add tax if it applies, add your registration or licence number, and put your bank details on the invoice so the customer can pay quickly.
Yes. Create a separate invoice for the deposit or milestone, give it its own invoice number, and describe the stage in the line item. Repeat for each stage until the final invoice. The deposit invoice generator works out the deposit and the balance still to pay.
Yes. Pick the currency you agreed with the client, add your tax details if they apply, and state the currency in your notes. Add your bank details, including any international payment information your bank requires.
There are 13 templates, including Classic, Modern, Minimal, Corporate, Elegant, Creative, Compact, Sidebar, Dark Mode, Tech, Rose, Slate, and Ledger.
Yes. Your details are saved in your browser, so you can come back, change any field, and download an updated PDF.
No. There is no app store download and no software to install. It works in your browser, and you can add it to your home screen if you want quick access.
No, this page makes final invoices. For a proforma, use the proforma invoice generator, which adds the heading, a valid-until date and its own number series.
Open the invoice details section and type over the number. New invoices count up from INV-001, and you can use any format you like, such as INV-2026-014.
A template is a file you fill in and calculate yourself. A generator is a form that does the calculation for you and produces the finished PDF, so there is less to check and nothing to format by hand.
Yes. Small businesses use it to add a logo and consistent branding, keep sequential invoice numbers, include tax, and put banking details on every invoice without paying for accounting software.
Your invoice details are saved in your own browser on your device, so you can return to them later. Clearing your browser data removes them, so download the PDF of anything you need to keep.
You do not need to download a file. Choose one of the 13 designs on this page, fill in your details, and download the finished invoice as a PDF. It is free, with no sign up and no watermark.
Yes. Use Clear All Fields to start from a blank invoice, then fill in only what you need and download the PDF.
Yes. Every field is editable, including your logo, company details, client details, line items, tax, banking details, and notes. Tap any section of the invoice to change it, then download the PDF.
You do not need to install an app. This invoice generator runs in your browser on iPhone and Android, and you can add it to your home screen so it opens like an app.
For creating and sending invoices, yes. It calculates totals and tax, numbers your invoices, and remembers your details. It does not do bookkeeping, take card payments, or send automatic reminders.
List each trip, load, or route as a line item with the rate as the unit price, add surcharges as separate lines, and add tax if it applies. For international shipments, check the customs requirements for a commercial invoice.
List the performance fee, extra hours, equipment hire, and travel as line items, put the event date and venue in the product or service detail, and set a due date before the event.
List each fee, such as tuition, registration, and transport, as a line item with the term in the description, address it to the parent or guardian, and download the PDF.
A sample invoice shows an invoice number, dates, your details, the client's details, line items with quantity and price, a subtotal, tax, the total due, and payment details. There is a filled-in example on this page.
It is the short message you send with the invoice: a subject line with the invoice number, a sentence naming the job, the amount and due date, and a reminder to use the invoice number as the payment reference.
Add your details and the customer's, list what they bought with quantities and prices, add tax, and download the PDF. Send it straight away and keep a copy.
Yes. The invoice downloads as a PDF that you can print, email, or share.
This runs in your browser on iPhone, Android, tablet, or desktop, with no app store download. You can add it to your home screen so it opens like an app.
Yes. There's no charge, no account, no login, and no watermark on the PDF.
Yes. Fill in your details, your client's details, and your line items, then download the finished invoice as a PDF, free and with no limit on how many you create.