Build a professional quote for your client in minutes. Add your logo, line items and tax, pick a template and download a PDF. No sign-up, no watermark.
This free quotation generator lets you build a quote in your browser and download it as a PDF. There's no account to create and no watermark. The subtotal, tax, and total are calculated for you, so the price you send is the price you meant.
Upload your logo, crop it to fit, and choose the design that suits your business. Every template is fully editable, and you can switch between them without re-entering anything. The quote builder takes one line for a small job or a line for every stage of a large one.
| Template | Look and feel |
|---|---|
| Classic | Structured layout with a green accent and clear sections |
| Modern | Bold dark header with a contemporary two-column layout |
| Minimal | Understated black-and-white design with generous whitespace |
| Corporate | Formal navy letterhead style with bordered tables |
| Elegant | Serif typography with a refined gold accent |
| Creative | Bold violet blocks for a distinctive, expressive look |
| Compact | Dense, efficient layout for documents with many line items |
| Sidebar | Dark teal sidebar holding company details and totals |
| Dark Mode | Inverted dark page with a bright lime-green accent |
| Tech | Teal accent with rounded, startup-style blocks |
| Rose | Soft pink tones, ideal for beauty and lifestyle brands |
| Slate | Flat blue-gray SaaS billing style with minimal chrome |
| Ledger | Traditional ruled accounting ledger with a double-underlined total |
A quote and a quotation are the same thing: a fixed price for the work. An estimate is a rough figure that can change. This tool works for both. If you are giving an estimate, say so in the product or service detail, for example "Estimate only, final price may vary by up to 10%".
The tax section has a name field and a rate field, so the same form works in any country. Enter VAT, GST, HST, or sales tax and the percentage, and the tax is worked out for every line and shown in the totals. If you do not charge tax, leave the rate at zero.
| Country | Tax name to enter | Standard rate (check the current rate) |
|---|---|---|
| South Africa | VAT | 15% |
| United Kingdom | VAT | 20% |
| Ireland | VAT | 23% |
| Germany | VAT (MwSt) | 19% |
| Australia | GST | 10% |
| New Zealand | GST | 15% |
| Canada | GST or HST | 5% GST, higher combined rates in some provinces |
| Singapore | GST | 9% |
| United Arab Emirates | VAT | 5% |
| Nigeria | VAT | 7.5% |
| Kenya | VAT | 16% |
| India | GST | Several slabs, 18% is common |
| United States | Sales tax | Varies by state and locality |
The currency picker has more than 150 symbols, so you can quote in rand, naira, pounds, euros, dollars, and many more. Use the VAT and sales tax calculator if you need to add tax to a price or work backwards from a tax-inclusive total before you quote.
List labour, materials, and equipment hire as separate lines so the client can see what they are paying for. Add a call-out fee as its own line rather than hiding it in the labour. Clients compare quotes line by line, and a clear breakdown is easier to accept than a lump sum.
Quote a fixed price per deliverable, or list your hours or days with your rate as the unit price. State how many revision rounds are included so the scope is clear. If you are unsure what to charge, work it out first with the freelance hourly rate calculator.
Enter your logo, company details, and registration number once, and every quote carries them. Printers quote by quantity, caterers per guest, IT support per device or month, and transport companies per trip or load, and each of those is just a quantity and a unit price. Use a sequential quotation number so you can match each quote to the client's decision later.
A good quotation is specific about scope and price, so there is no room for the client to misread what they are agreeing to. Whatever the industry, it follows the same order:
A small job might look like this:
| Line item | Quantity | Unit price | Line total |
|---|---|---|---|
| Materials | 1 | 240.00 | 240.00 |
| Labour (days) | 3 | 120.00 | 360.00 |
| Subtotal | 600.00 | ||
| Tax (15%) | 90.00 | ||
| Total | 690.00 |
Each template lays these parts out for you. For line items in transport, kitchen, building, electrical, and plumbing work, see our quotation format examples by trade.
Once a client accepts your quote, do the work, then bill for it. Copy the same line items into the invoice generator to get paid, and use a receipt to confirm payment when it lands. If you are buying supplies for the job, a purchase order keeps the paperwork in order. For a longer read on scoping and pricing, see our guide on how to prepare a quotation and the purchase order vs quotation.
Yes. It's free, needs no account or login, and you can make as many quotes as you like.
No. Your PDF has no watermark and no branding from us.
Yes. Upload your logo in the company section, crop it, and it appears on the quotation in the template you choose.
Yes. Type any tax name and rate, such as 15% VAT, 10% GST or your state's sales tax. Set the rate to zero for a quote without tax.
Yes. The currency picker has more than 150 currency symbols, so you can quote in rand, naira, pounds, euros, rupees, dirhams, dollars, and more.
Yes. Put labour, materials, the call-out fee or each deliverable on its own line, and the totals and tax are worked out for you.
Yes. Write it in the product or service detail, for example "Valid for 30 days from the date of issue", and repeat it in the message you send with the quote.
Yes. Every field in all 13 templates is editable.
No. This tool makes a PDF you can send straight to your client. If you need to change it later, reopen the page on the same device, edit and download again.
No. It works in the browser on iPhone, Android, Windows and Mac, with nothing to install.
Yes. Match the buyer's line items, add your prices, and export a PDF response for the tender or purchase process. If you are the buyer, make the RFQ itself with the request for quotation generator.
A quote proposes a price before work starts and is not a request for payment. An invoice is sent after the work and formally asks to be paid.
Open the quotation details section and type over the number. New quotations count up from the last one, and you can use any format that suits you.
Your details are saved in your own browser on your device. Clearing your browser data removes them, so download the PDF of any quotation you need to keep.