This job card generator records one job from start to finish: what was asked for, who did it, the time taken and the parts used. Download a PDF.
This job card maker works on a phone in the workshop or on a laptop in the office. Fill in what you know when the job comes in, then add the rest as the work gets done.
A job card is a record of one job from start to finish: what the customer asked for, who did the work, how long it took and which parts were used. Workshops, mechanics, electricians, maintenance teams and repair shops all use them.
Some trades call it a job sheet. Whatever the name, it is the record you go back to when you write the invoice, so nothing done on the job is forgotten.
A practical job card format answers who, what, where and how long. This tool has a field for each of these:
Write the work requested in the customer's own words, and the work done in yours. If the two differ, the job card shows why.
The three often travel together, but each does a different job:
| Job card | Work order | Invoice | |
|---|---|---|---|
| What it is for | Recording what was done, by whom, how long it took and the parts used | Telling a technician which job to do | Asking the customer to pay |
| Who fills it in | The office opens it, the technician completes it | The office or a supervisor | The office, from the job card |
| When | From the start of the job to the end | Before the work starts | After the job is finished |
When the job is complete, copy the labour and parts from the job card into your invoice, so the customer pays for exactly what was recorded.
Yes. It is free, with no account to create and no watermark on the PDF.
Yes. The form on this page is a ready-made one: fill it in online and download it as a PDF. It is not a Word or Excel file.
In your browser, on your own device. Nothing is sent to our servers, so download the PDF of any job card you want to keep.
The office or supervisor opens it with the customer and the work requested. The technician adds the work done, the time and the parts, and signs it off.
Many businesses use the two names for the same form. Where both exist, the work order is the instruction to do the job and the job card is the record of what was done.
No. A job card records the work. The invoice bills the customer for it, using the labour and parts on the job card.
Yes, where you can. A customer signature confirms the work was done and helps avoid arguments about the bill.