Best Free Quoting Software for Small Businesses (2026)

The best free quoting software for a small business is the one that lets you send a branded PDF quote with tax, without a watermark, a sign-up wall or a trial that ends. Wave, Zoho Invoice and Invoice Ninja all let you send quotes (Wave calls them estimates) on a free plan, each with its own limits and its own branding on the free tier. Our Biz Tools needs no account at all. Which one fits depends on whether you want the software to keep your client history for you.

What "free" really means for quoting software

Tools that call themselves free fall into three groups. A no-account tool runs in your browser and never asks you to sign up, so there is nothing to upgrade into. A free account gives you quoting and invoicing at no cost because the company earns money elsewhere, usually from payment processing or paid add-ons. A capped free tier is free up to a limit on clients, users or documents, and you pay once you pass it.

None of these is a trick on its own. The trouble starts when you don't know which type you are using, and find the limit halfway through quoting a real client.

The best free quoting tools for small businesses, compared

The details below come from each company's pricing page as of September 2026. Plans change, so check the current page before you commit.

Our Biz Tools: no account and no watermark

Our free quotation generator runs in your browser with no sign-up. You add your logo, line items and tax rate, and download a PDF with no watermark. Your details are saved in your browser for the next quote rather than on our servers. The tradeoff: there is no account holding a history of every quote, so you keep the PDFs yourself.

Wave: unlimited estimates on a free account

Wave's free Starter plan includes unlimited estimates, invoices and bookkeeping records. You need an account, and free-plan documents carry Wave branding in the footer. Removing it is part of the Pro plan, listed at 19 USD a month or 190 USD a year. Wave suits you if you want quotes, invoices and basic bookkeeping in one place.

Zoho Invoice: free, with yearly caps

Zoho Invoice is offered as a free product and includes quotes. The free plan allows up to two users, three projects and 500 invoices a year; the pricing page doesn't state a separate limit on quotes. Documents show "Powered by Zoho Invoice". It suits businesses that already use other Zoho apps.

Invoice Ninja: free hosted for 5 clients, or self-hosted

Invoice Ninja's hosted free plan includes quotes and unlimited invoicing for up to 5 clients, with Invoice Ninja branding that the Pro plan removes. The self-hosted version is free with no client limits, but you run it on your own server. Its code is published under the Elastic License, so it is source-available rather than traditional open source.

A checklist before you rely on a free quote tool

The most common trap isn't a bad tool. It is a tool that is free right up to the moment it isn't: you build the whole quote, click download, and find the PDF or the watermark removal behind a paid plan. By then you have already spent the time.

Which free quoting tool to pick

• Pick Our Biz Tools if you want to send a clean quote now, with no account and no branding but yours.
• Pick Wave if you want estimates, invoices and bookkeeping in one account and don't mind its footer branding.
• Pick Zoho Invoice if you already use Zoho and stay under 500 invoices a year.
• Pick Invoice Ninja if you are comfortable self-hosting, or have 5 clients or fewer.

The best free quoting software is the one that fits how often you quote and whether you want the tool to keep your history. If you are choosing an invoicing tool at the same time, our comparison of the best free invoicing software covers the same tools from the billing side.